How to Follow Up After an interview
Master the art of the follow-up and get noticed
You crushed your interview. Now all the hard work you’ve done has paid off, right? Not necessarily. If you really want to seal the deal after an outstanding interview, send a follow-up email. Understanding how and when to send a follow-up email will help impress your interviewer and increase your chances of getting hired.
Why send a follow-up email after an interview?
As you go through the hiring process, you want to keep engaged with the hiring manager. Highly engaged candidates appear more promising and have better employment prospects. Sending a thank you email is a great way to showcase your gratitude and excitement for the job. Ideally, doing this will improve your chances of receiving a job offer.
How to write your follow-up email
Strong subject line
The hiring manager probably has an inbox full of emails, so you must stand out. A strong subject line should convey your gratitude while staying brief. Possible examples are:
- It was lovely speaking to you!
- Thank you for the opportunity
- Much appreciation for your time
Alternatively, you can personalize your subject by including your name, the position you applied for, and the interview date.
Open your email showing your thanks and appreciation for the interviewer’s time. Like job searching, the hiring process is quite stressful and time-consuming, especially if this isn’t the interviewer’s primary job responsibility. Showing gratitude can go a long way in building your case as a candidate.
Reference interview highlights
Refer to a specific discussion point that came up during the interview. This could be a fact about the company you admire or something you had in common with the interviewer.
This will allow you to continue building a rapport with the interviewer and stay memorable. Additionally, this will showcase your active listening skills and attention to detail, further impressing the interviewer.
Set yourself apart
It’s time to end the email on a strong note. Close your email briefly, stating what sets you apart from other candidates. What qualities do you have that will make you an asset to the company?
Finish with a call to action to encourage the employer to contact you. For example, your CTA can look like “If you have any further questions, please feel free to call or email me. I appreciate your consideration and look forward to hearing from you.”
This probably goes without saying but make sure to proofread! Double, triple, or quadruple check if you have to. The internet is full of spell and grammar checkers like Grammarly, leaving zero excuses for sloppy writing. Although you’ve already been interviewed, your follow-up email will be assessed whether the hiring manager means to or not. So make a good impression and check your spelling.
When to send a follow-up email
It can be tricky to know when to follow up. You don’t want to seem too needy and annoy your hiring manager. That’s definitely not how to get hired.
Your first follow-up email can be sent within 24 hours of your interview. You should still be fresh in the hiring manager’s mind, and this is a great time to include your thank you note.
Check-in emails can be a bit tougher to gauge. That’s where your communication skills come in. When it’s your time to ask your questions, consider asking, “What is your timeline for filling this position?” or “approximately when do you think you will have a decision made?”. These questions will give you a clue about when to send your email. If your interview says their decision will be made within 7 to 10 days, don’t send a check-in email when it’s only been 2. If you haven’t heard back from the hiring manager within the given timeline, then, of course, send a follow-up.
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